Moretrench Industrial is looking for an experienced Project Administrator based out of our Bartow, FL office.

• Assist with accounting functions at the project site.
• Collect and process paperwork verifying for accuracy.
• Communicate daily with the project field personnel.
• Communicate with vendors and clients.
• Create opportunities as given from field.
• Create Job Start Notice (JSN) as requested by field/PO from client.
• Create JSN for PO change orders.
• Track and enter payroll (PR) hours in Groundworks (GW).
• Track and enter equipment hours in GW.
• Survey Time/Equipment and Transport Time/Equipment to be added to timesheets.
• Review and approve AP invoices in GW workflow, and contact vendor if invoice is incorrect or missing.
• Create PO requisitions and submit to vendors – store in project folder in server when returned with signature.
• Receive on PO’s once verified with field and track POs to increase/close.
• Create IC billing sheets as needed.
• Create billing roll-ups.
• Track billing to PO’s – total amount and material amounts for Field Glass PO’s.
• Client reports if needed and/or client system data entry if needed.
• Audit project to ensure all materials were billed.
• WIP reports

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• Qualified candidates will have previous experience performing the responsibilities detailed above preferred, proficiency with Microsoft Office (Outlook, Word, Excel) and Sharepoint required
• A High school diploma or equivalent required; some college coursework in accounting or general administration preferred but not required
• Previous construction project experience preferred but not required
• Candidates must demonstrate strong attention to detail and ability to work independently